Our client is building a modern model for community thriving by pairing purpose-driven local ventures with nonprofit initiatives that create lasting, local impact. Their work blends entrepreneurial execution with a mission-first mindset, reinvesting resources back into programs and partners that strengthen communities. Known for a collaborative, values-led culture, the organization emphasizes practical solutions, inclusive engagement, and long-term sustainability. As they continue to expand their portfolio and deepen impact, they are seeking a Data & Systems Manager to strengthen the systems, standards, and information infrastructure that keeps the organization operating smoothly and scaling confidently.

Position Overview

This role is a rare opportunity to become the “systems steward” for a growing, mission-driven organization and directly shape how teams work, share knowledge, and make decisions. You will own the day-to-day health and long-term evolution of the systems environment (Notion and beyond), ensuring information is structured, trustworthy, and accessible as priorities and programs evolve. The position is highly visible and cross-functional, partnering closely with leaders across business operations and nonprofit initiatives to reduce fragmentation, improve clarity, and eliminate key-person risk. For the right person, this role offers meaningful runway to expand into broader operational leadership as the organization scales its tool ecosystem and data maturity.

Position Responsibilities

• Own the organization’s systems environment end to end, ensuring tools, workflows, and data practices work together cohesively.
• Administer and continuously improve core platforms (including Notion) with thoughtful architecture, permissions, and governance.
• Establish practical standards for information management (naming conventions, storage structure, documentation norms, and shared operating practices).
• Evaluate and implement integrations, automations, and supporting tools that reduce manual work and improve reliability across teams.
• Design and maintain durable data tracking systems for initiatives and programs, translating real-world reporting needs into sustainable structures.
• Build dashboards and reporting views that support leaders with clear, usable visibility into progress and outcomes.
• Create and maintain internal documentation (wikis, SOPs, and process guides) that keeps institutional knowledge accessible and current.
• Manage access, permissions, and account setup across systems, partnering with external IT support as needed.
• Lead systems onboarding and training so new team members can quickly adopt tools, norms, and expectations.
• Maintain a living map of the systems landscape and prioritize improvements that simplify, consolidate, and support growth.

Position Qualifications

• Required: Demonstrated track record improving how teams use systems and data to operate more effectively (reliability, adoption, and measurable workflow clarity).
• Required: A minimum of 5 years of progressive experience in business systems, data operations, knowledge management, or a related function in a multi-team environment (or equivalent combination of education and experience).
• Required: Strong database literacy (e.g., Salesforce, Airtable, HubSpot, or similar) and comfort designing clean, scalable structures.
• Required: Experience with data quality practices (cleaning, normalization, validation) and building reporting that people actually use.
• Required: Familiarity with Notion, including setting standards and architecture (not just maintaining pages).
• Required: Ability to translate technical concepts for non-technical partners; consultative style with clear ownership and follow-through.
• Preferred: Comfort with automation, scripting, or AI-assisted workflows; bonus for SQL, BI tools, and/or API integrations.
• Preferred: Trusted handling of sensitive information and a steady, low-ego approach that builds confidence across stakeholders.

If you’re ready to make an impact and take your career to the next level, we’d love to hear from you. Apply now and a member of Talentfoot’s recruitment team will be in touch should your track record of success, experience, skills and qualifications match our client’s requirements.

Talentfoot Executive Search specializes in future proofing organizations by securing forward-thinking leaders across sales, marketing, eCommerce, product, data, operations, finance, and technology with a track record of accelerating growth, innovation and profitability. Since 2010, we’ve partnered with more than 2,500 companies and lead the industry with a 98% client success rate. Learn more at Talentfoot.com