Our client is an innovative and fast growing technology company helping businesses harness the power of AI to drive smarter decision making, operational efficiency, and long term growth. Known for its entrepreneurial culture and forward thinking leadership, the organization is building cutting edge solutions while maintaining a highly collaborative and agile environment. The company values curiosity, accountability, adaptability, and proactive problem solving, creating an atmosphere where employees are empowered to make a real impact. As the business continues to expand across multiple ventures and strategic initiatives, they are seeking an Executive Assistant to serve as a trusted partner to the CEO and leadership team.

Position Overview

This is far more than a traditional Executive Assistant role. This position offers the opportunity to operate as a strategic right hand to a highly entrepreneurial CEO, helping drive communication, organization, operational efficiency, and cross functional alignment across multiple businesses and initiatives. The ideal candidate will thrive in a fast paced, high growth environment where priorities shift quickly and proactive problem solving is essential. This role will have high visibility across the organization and will play a critical role in helping leadership stay organized, informed, and focused on key business objectives. For someone who enjoys ownership, strategic involvement, and being deeply embedded in the day to day operations of a growing business, this is an exceptional opportunity for long term growth and impact.

Position Responsibilities

• Serve as a strategic partner and extension of the CEO, helping manage priorities, communications, meetings, and key business initiatives

• Coordinate and manage complex calendars, travel, and scheduling across multiple business ventures and stakeholders

• Prepare presentations, reports, meeting agendas, follow up notes, and internal communications to support leadership decision making

• Collaborate cross functionally with internal teams, clients, vendors, and external partners to ensure alignment and execution of business priorities

• Identify opportunities to improve operational processes, communication flow, and overall organizational efficiency

• Track projects, action items, and deadlines across departments, proactively following up to ensure accountability and progress

• Support strategic planning efforts, research projects, and special initiatives that contribute to company growth and operational success

• Leverage AI tools and technology platforms to streamline workflows, improve productivity, and support business operations

• Serve as a highly professional and solutions oriented point of contact for both internal and external stakeholders

• Anticipate executive needs and proactively resolve issues before they become challenges

Position Qualifications

Required:

• Proven track record of supporting senior executives or founders within fast paced, high growth, entrepreneurial, or startup environments

• A minimum of 5 years of progressive experience in executive support, chief of staff, business operations, project management, or related leadership support roles

• Demonstrated ability to manage competing priorities while maintaining exceptional organization, professionalism, and attention to detail

• Strong business communication skills with experience interacting with executives, clients, vendors, and cross functional teams

• Experience improving workflows, building processes, and driving operational efficiency within dynamic organizations

• Strong problem solving skills with the ability to think proactively, independently, and strategically

• High level of emotional intelligence, discretion, and professionalism in handling confidential information

• Comfort working with AI tools, automation platforms, and modern productivity technology

Preferred:

• Experience supporting multiple business ventures, founders, or executive leadership teams

• Exposure to technology, SaaS, AI, consulting, or high growth business environments

• Bachelor’s degree or equivalent professional experience

• Highly adaptable mindset with the ability to thrive in a rapidly changing environment

If you are energized by the idea of working closely with an entrepreneurial leader, helping drive business operations, and making a visible impact inside a growing organization, we would love to hear from you. Apply today and a member of Talentfoot’s recruitment team will be in touch should your background align with our client’s needs.