A/P Lead

Newly created role!! They have outsourced this function in the past and are excited to bring it in-house with the help of a great leader to help carve out this group and team. Direct report into the Financial Controller with high visibility throughout the organization.

Accounts Payable (AP) Lead

Location: New York, NY—they are located in the 3 World Trade Center, moving to SoHo later this year. They are hybrid schedule, 3 days onsite/2 days remote, but likely more onsite during the onboarding phase.

Position Overview

We are seeking a detail-oriented and highly organized Accounts Payable (AP) Lead to support our growing finance operations. This role is critical in managing the full-cycle AP process across multiple entities, ensuring accurate expense tracking, adherence to internal controls, and timely vendor payments. The ideal candidate has hands-on experience with Bill.com and NetSuite, and a strong understanding of project-based cost allocation and pass-through billing.

Key Responsibilities

  • Process high-volume vendor invoices using Bill.com and NetSuite
  • Code expenses accurately to GL accounts, departments, and projects
  • Track and allocate project-related expenses
  • Support preparation of pass-through invoices to customers
  • Manage approval workflows and ensure proper authorization
  • Process ACH, wire, and check payments
  • Reconcile vendor statements and resolve discrepancies
  • Assist with month-end close and accruals
  • Maintain W-9 records and process annual 1099 filings
  • Identify opportunities for process improvement

Qualifications

  • 5-7+ years of accounts payable or related experience
  • Experience with Bill.com and NetSuite
  • Strong understanding of project-based accounting
  • Experience with reimbursable billing models
  • Knowledge of 1099 reporting requirements
  • Strong attention to detail and organizational skills

Preferred Qualifications

  • Experience in professional services or multi-entity environments
  • Exposure to ERP implementations
  • Advanced Excel skills

Key Competencies

  • Accuracy and attention to detail
  • Ownership and accountability
  • Strong communication skills
  • Ability to manage multiple priorities

If you’re ready to make an impact and take your career to the next level, we’d love to hear from you. Apply now and a member of Talentfoot’s recruitment team will be in touch should your track record of success, experience, skills and qualifications match our client’s requirements.

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A/P Lead

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