Company Overview

Our client is a premier all-season destination resort located on the shores of one of Idaho’s most scenic lakes, surrounded by mountain wilderness and rich natural beauty. This resort offers year-round access to outdoor activities—from boating, hiking, and fishing in the summer to skiing, snowshoeing, and snowmobiling in the winter—making it an ideal escape for adventure seekers and nature lovers alike.

Behind the scenes, a passionate and hospitality-driven team brings the guest experience to life. The organization thrives on the unique strengths of each employee and places high value on integrity, accountability, and personal excellence. They are seeking individuals who take pride in delivering exceptional service and who are excited to be part of a team that creates lasting memories for guests in a truly spectacular setting.

Position Overview

The Administrative Controller is a key leadership role that blends financial oversight with cross-functional administration. This position is ideal for a driven, self-starting professional with a sharp eye for detail and a proactive approach to managing people and processes.

As the resort’s primary accountant, the Administrative Controller will manage all aspects of financial reporting, payroll, accounts payable/receivable, and bookkeeping, while also guiding a small administrative team. This role partners with multiple departments to evaluate, implement, and improve internal systems and policies—ensuring seamless resort operations and exceptional service to both guests and homeowners.

Success in this role requires the ability to juggle multiple priorities while maintaining accuracy, structure, and clear communication. If you’re a problem-solver with a talent for organization and a passion for hospitality, this is a unique opportunity to lead within a one-of-a-kind destination environment.

Position Responsibilities

• Oversee the creation, maintenance, and consistent updating of organizational policies and procedures manuals.
• Hire, train, and supervise administrative staff, including delegation of tasks to ensure efficient office operations.
• Support the employee lifecycle by creating and maintaining personnel files and onboarding documentation for all new hires.
• Monitor staffing levels and assist in workforce planning to anticipate future personnel needs.
• Lead department-level budgeting efforts, including preparation, planning, and ongoing oversight.
• Prepare, review, and analyze financial and operational reports to ensure accuracy and inform decision-making.
• Manage and maintain department databases to ensure data integrity, accessibility, and security.
• Perform clerical accounting tasks and general office support duties as needed to keep daily operations running smoothly.
• Coordinate and oversee the resort’s community outreach initiatives and donation programs.
• Build strong partnerships with cross-functional teams and departments to promote alignment and operational efficiency.
• Assist department managers with compiling and reviewing annual budget reports and documentation.
• Document and monitor all financial transactions, ensuring accuracy and compliance with internal controls.
• Prepare and file financial documents, ensuring they meet regulatory and organizational standards.
• Process accounts payable and receivable, including invoice tracking and vendor payments.
• Review and verify accounting data for accuracy, including reconciling company accounts on a routine basis.
• Manage payroll processing and maintain payroll records, ensuring timely and accurate employee compensation.
• Support tax-related functions by assisting with tax filings and payments.
• Analyze HR and operational data to recommend policy changes aligned with evolving organizational and employee needs.
• Create recruitment strategies, evaluation standards, and company policies in compliance with labor laws and HR best practices.
• Supervise all human resources activities, communications, and reporting, ensuring consistency and legal compliance.
• Evaluate organizational goals and policies to identify opportunities for improvement and optimization.
• Ensure secure, effective operations across all administrative and financial functions.
• Lead and participate in cross-departmental meetings to support collaboration and strategic alignment.

Position Qualifications

Required:

• Proven experience in bookkeeping and accounting, with a solid understanding of financial processes and office operations.
• Strong organizational and time management skills, with the ability to prioritize, schedule, and manage multiple tasks effectively.
• Proficiency with office management software, including word processing tools, spreadsheets, and accounting platforms such as QuickBooks.
• Demonstrated ability to multitask in a fast-paced, dynamic environment while maintaining attention to detail.
• Hands-on experience in HR functions such as hiring, onboarding, and conflict resolution.
• Excellent written and verbal communication skills, with a professional and problem-solving approach to challenges.
• High school diploma or GED and a minimum of 10 years of related administrative, accounting, or business operations experience.

Preferred:

• Associate’s or bachelor’s degree in Business Administration, Accounting, or a related field.
• Experience with software and systems integration to streamline administrative or financial operations.
• Familiarity with the hospitality, resort, or hotel industry and its operational structure.
• A proactive, detail-oriented mindset with a passion for efficiency, accuracy, and service excellence

Call to Action

If you’re ready to make an impact and take your career to the next level, we’d love to hear from you. Apply now and a member of Talentfoot’s recruitment team will be in touch should your track record of success, experience, skills, and qualifications match our client’s requirements.

Talentfoot Overview

Talentfoot Executive Search specializes in future proofing organizations by securing forward-thinking leaders across sales, marketing, eCommerce, product, data, operations, finance, and technology with a track record of accelerating growth, innovation, and profitability. Since 2010, we’ve partnered with more than 2,500 companies and lead the industry with a 98% client success rate. Learn more at Talentfoot.com.